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Workforce planning

We provide system-wide leadership and oversee workforce planning for the south west

With more than 1.3 million staff performing over 300 different types of jobs across more than a 1000 different employers, the NHS requires a robust workforce planning process to ensure we have staff in the right numbers, with the right skills and the right values and behaviours to deliver high quality care.

At Health Education England (HEE), part of our core role is to provide system-wide leadership and oversight of workforce planning, education and training throughout the NHS. We work to ensure that healthcare staff are recruited in the right numbers with the right values and behaviours to support the delivery of excellent healthcare and drive improvement.

The Workforce Planning team provides objective modelling, analysis and evidence-based recommendations to help providers and commissioners across the south west to plan a workforce to meet service need.

You can read more about our national workforce planning, including the Workforce Plan for England, on our national page and the Workforce Skills and Development Strategy (14/15 to 19/20) - at the bottom of this page.

How to contact the team

We can be contacted via our mailbox.

Sustainability and Transformation Plans support

As part of the development of Sustainability and Transformation Plans (STPs) across the south west, there will be a series of workshops for stakeholders over the next six months to provide an overview of workforce planning tools and methodologies.

WRaPT – Workforce Repository and Planning Tool

WRaPT provides a secure workforce repository and reporting function and enables system-wide modelling.  We are currently working collaboratively with Lancashire Care Foundation Trust (LCFT) to roll out the use of the WRaPT tool across the south west.

‘Taster’ workshops were held on 26 and 27 July, where attendees were able to learn more about the benefits of this tool to aid workforce planning. More information on the WRaPT tool can be found on their website

SWiPe – Strategic Workforce Integrated Planning & Evaluation modelling

This tool has been developed by Whole Systems Partnership for the New Care Models team in support of Vanguards.  It combines data sourcing with system dynamics modelling and requires active engagement. More information can be found on the Whole Systems Partnership website.

A 'Taster' workshop was held on Wednesday 21 September, where attendees were able to learn more about the SWiPe system and how this tool can aid workforce planning.  The presentation from this event can be seen below.

The Calderdale Framework

The Calderdale Framework provides a method of reviewing skill mix and roles within a service to ensure quality and safety for patients.  It is transferable to any health or social care setting, and supports patient focused development of new roles and new ways of working, leading to improved efficiency in use of job roles.

The South West Leadership Academy held two workshops in September in Exeter and Bristol.  For more information, please contact the South West Leadership Academy.


Reshape is a simulation tool for system behavioural modelling and has been developed for the New Care Models team in support of Vanguards by Realisation Collaborative.  Behavioural simulation will help to learn about the dynamics of the real system imaginary and a simplified but highly realistic version of it - it provides a safe learning environment.

The South West Leadership Academy will be holding workshops on this tool - dates are still to be confirmed and information will be circulated soon.

Information Sharing Gateway (ISG)

The Programme Management Office (PMO) will be supporting STPs with the roll out of the Information Sharing Gateway across their footprint.

The Information Sharing Gateway (ISG) has been developed by a sub-group of organisations in the Lancashire and Cumbria Information Gateway (IG) Group to improve and modernise information sharing in the public sector.  It has been designed by IG specialists, for IG specialists, to support their IG reporting on data flows and information sharing (principally to IG Toolkit).

If organisations within the STP area have agreed to use WRaPT, by using the ISG system as a data sharing agreement, all parties can be assured that the data they supply to WRaPT is being used, shared and stored in accordance with these documents. 

For more information on the ISG system, please contact the Programme Management Office.

Useful links

The Health and Social Care Information Centre

The Health and Social Care Information Centre (HSCIC) are the trusted national provider of high-quality information, data and IT systems for health and social care.

A number of data products that might be useful to you are:

  1. General practice staff
  2. Hospital and community health service staff
  3. Medical and dental staff
  4. Non-medical staff
  5. Social care staff

The Health and Social Care Information Centre
The workforce section provides information on a number of national workforce data collections coordinated by the HSCIC.

Search catalogue
The HSCIC find data page includes official statistics, as well as results from surveys, audits and other reports.

This is an interactive tool where you can define views of the HSCIC's data collections.  You can view comparisons, create tables and generate graphs.

Skills for Health
Skills for Health are a not for profit organisation who run the Sector Skills Council for the whole UK health sector, licensed by the government.  They provide tools, workforce solutions designed to improve healthcare and provide advice to raise and improve quality and productivity within the whole healthcare workforce. 

Skills for Care
Skills for Care offers workforce leadership, learning and development support and practical tools to adult social care organisations in England.  Skills for Care is home of the National Skills Academy for Social Care.

National Minimum Dataset for Social Care
The NMDS-SC is an online database which holds data on the adult social care workforce and is the leading source of workforce intelligence across England. 


The Centre for Workforce Intelligence
The Centre for Workforce Intelligence (CFWI) is commissioned by the Department of Health, as well as Health Education England and Public Health England, to look at specific workforce groups and pathways, and to provide materials, tools and resources to inform workforce planning policy.

Electronic Staff Record
As the workforce solution for the NHS, Electronic Staff Record (ESR) supports the delivery of national workforce policy and strategy by providing HR Directors and their teams with a range of tools that facilitate effective workforce management and planning. This supports improved quality, efficiency and compliance against essential workforce standards.

Care Quality Commission
The Care Quality Commission (CQC) monitor, inspect and regulate health and social care services.  They publish what they find, including ratings to help people choose care.

Office for National Statistics
The Office for National Statistics (ONS) is the UK's largest independent producer of official statistics and is the recognised national statistical institute for the UK.

Nursing and Midwifery Council
The Nursing and Midwifery Council (NMC) regulates nurses and midwives in England, Wales, Scotland and Northern Ireland and exist to protect the public.  They set standards for education, training, conduct and performance so that nurses and midwives can deliver high quality healthcare throughout their careers.

General Medical Council
The General Medical Council (GMC) help protect patients and improve medical education and practice in the UK by setting standards for students and doctors.  They support them in achieving and exceeding those standards, and take action when they are not met.

This Page was last updated on: 30 September 2016

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